Equipment and access across the employee lifecycle
AMODIT brings computers, phones and access cards into the same case as user accounts and system permissions. The workflow can support initial provisioning, access changes when a person moves into a new role, and the return and closure steps required during offboarding.
Connect each person with their assets and access
Separate hand-offs
Details about devices, entry cards, accounts and permissions may sit with different teams. A job change or departure then requires separate checks to establish what should be issued, changed, disabled or returned.
One coordinated AMODIT case
The workflow can capture the required equipment and access, assign the relevant actions and retain confirmations. The resulting register gives teams a shared reference point for role changes, support requests and offboarding.
From provisioning to asset reconciliation
The workflow can reflect how HR, managers, administration, IT and other service teams divide responsibility.
1. New hire or role-change request
A case records that equipment, accounts and permissions need to be prepared or that an existing access scope needs to change.
2. Define equipment and access
The case can list the computer, phone, access card, user accounts and system permissions required for the role.
3. Issue and confirmation
The equipment register can record assigned assets and the user’s confirmation of possession, retaining historical information with the asset and case.
4. Permission changes
A change in role or responsibility can trigger a review of existing access and the actions required to grant, adjust or remove permissions.
5. Return and disablement
During offboarding, the workflow can cover device and access-card return together with the closure of accounts and permissions included in the process.
6. Reconcile asset condition
The final stage can confirm which assets were returned, record their condition and close the outstanding equipment and access actions.
A shared process for assets and permissions
Recorded project scopes confirm the use of AMODIT for equipment issue and inventory, access registers, possession confirmation and notifications.
Equipment register
Computers, phones, access cards and other assets can be associated with a person and their issue-and-return history.
Account and permission register
The access scope can stay with the actions used to grant, change and disable individual permissions.
Confirmations and history
The workflow can retain possession confirmation and information needed for inventory and later reconciliation.
Notifications
Notifications can support the equipment and access actions defined in the agreed workflow.
Internal helpdesk and service requests
The same area can handle requests concerning equipment, accounts and access, keeping the request close to the relevant asset or access record.
Capture the issue or need
The requester can identify whether the case concerns equipment, an account, a permission or physical access and describe the need in a form.
Route it to the service team
The request can reach the team responsible for support, repair or an access change.
Keep the record connected
Request information can remain associated with the person, asset or access item involved in the case.
Tell us how your organisation issues equipment, creates accounts, changes permissions and handles departures. We can map the roles, registers and actions needed in an AMODIT process.
Describe the assets, accounts, permissions and internal requests in scope. We will discuss how AMODIT can structure issue, change and return activities.
Equipment and access workflow FAQ
1Which assets can the workflow cover?
The scope can include computers, phones, access cards, user accounts and system permissions. The exact categories follow the organisation’s equipment and access rules.
2Can the workflow start when a person joins?
Yes. A case can bring together the actions required to prepare equipment, accounts and access for a new employee and confirm the issued assets.
3How can it support a role change?
The workflow can initiate an access review and identify permissions that need to be granted, adjusted or removed for the new role.
4Can AMODIT support offboarding reconciliation?
The process can cover the return of devices and access cards, the closure of accounts and permissions, and confirmation of the condition of returned assets.
5Can internal helpdesk requests use the same area?
Yes. Requests concerning equipment, accounts and access can operate alongside the asset and access registers with a dedicated form and service route.