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Schemat blokowy

Legal

AMODIT centralizes contracts, addenda, and powers of attorney in one system, streamlining legal department workflows while securing data and limiting access to selected users. It minimizes the risk of document loss or damage and improves efficiency.

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Automatyzacja procesów prawnych w AMODIT

Examples of Legal Processes
YOU CAN IMPROVE

 

Electronic Document Signing

Powers of Attorney

Requests, approvals, document preparation, signing, the register, validity dates, and reminders.

Handling Legal Submissions

Document Register

Court Document Management

Budget Compliance Checks

Marketing Content and Offer Approval

Management Board requests

Prepare the request, collect reviews and approvals, record a decision or resolution, and retain the complete case history.

Functionalities

  • Electronic Signature
  • Task Deadlines
  • Parallel Reviewing
  • Collaborative Document Editing
  • Temporary Access
  • Quick Search
Schemat blokowy

  • AMODIT enables quick contract preparation, correcting, sharing and electronic signing – all within minutes. No need for printing, courier services, or physical returns. It supports all types of electronic signatures compliant with the eIDAS regulation.

  • With AMODIT you can set and monitor deadlines for specific tasks, such as document reviews or approvals. Receive reminders for upcoming contract expirations.

  • Streamline contract reviews of contract by allowing multiple parties to review documents simultaneously, reducing turnaround time.

  • AMODIT integrates with MS Office, allowing multiple users to edit a document (like an MS Word file) simultaneously in the browser. All changes and comments are automatically saved.

  • Grant temporary, restricted access to a single case or document for individuals without an AMODIT account. This ensures smooth workflows and reliable data management.

  • The contract register indexes all documents by content, allowing you to find any document by simply knowing a single word from its contents—ideal for large registers with thousands of documents.

  • Keep contracts along with appendices or attachments securely in one place.

  • Ensure data security by restricting access to selected individuals, virtually eliminating the risk of document loss or destruction.

  • Easily search and filter the contract register using specific attributes, making document retrieval quick and efficient.

Laptop

Benefits

  • Centralized Archiving
  • Enhanced Security
  • Convenient Search

Functionalities

Benefits

  • Electronic Signature

    AMODIT enables quick contract preparation, correcting, sharing and electronic signing – all within minutes. No need for printing, courier services, or physical returns. It supports all types of electronic signatures compliant with the eIDAS regulation.

  • Task Deadlines

    With AMODIT you can set and monitor deadlines for specific tasks, such as document reviews or approvals. Receive reminders for upcoming contract expirations.

  • Parallel Reviewing

    Streamline contract reviews of contract by allowing multiple parties to review documents simultaneously, reducing turnaround time.

  • Collaborative Document Editing

    AMODIT integrates with MS Office, allowing multiple users to edit a document (like an MS Word file) simultaneously in the browser. All changes and comments are automatically saved.

  • Temporary Access

    Grant temporary, restricted access to a single case or document for individuals without an AMODIT account. This ensures smooth workflows and reliable data management.

  • Quick Search

    The contract register indexes all documents by content, allowing you to find any document by simply knowing a single word from its contents—ideal for large registers with thousands of documents.

  • Centralized Archiving

    Keep contracts along with appendices or attachments securely in one place.

  • Enhanced Security

    Ensure data security by restricting access to selected individuals, virtually eliminating the risk of document loss or destruction.

  • Convenient Search

    Easily search and filter the contract register using specific attributes, making document retrieval quick and efficient.

Schemat procesów prawnych w AMODIT

  • Legal Success Story

    Challenge: Implementing a Contract Register

    Our client, an international media company, sought to optimize their legal department workflow. The company faced the challenge of managing a large volume of documents, including contracts with appendices or addenda in both paper form and scanned versions, often with multiple iterations.

    The solution Before System Implementation

    The company previously relied on traditional paper archives, which presented several issues:

    • frequent loss of documents, such as contract attachments,
    • time-consuming processes for categorizing and searching documents,
    • concerns over data security and the difficulty of assigning appropriate access permissions to individual employees,
    • high maintenance costs, including paper, printing and storage space.

    Additionally, the company occasionally missed contract renewal deadlines due to oversight, leading to expired agreements.

    Scope and Benefits of Implementation

    To address the challenges, we implemented a contract registry using the AMODIT system. This solution involves creating a digital registry where various fields in a form represent the attributes of contracts and related documents.The data includes:

    • Contract parties: Enables the entry of multiple entities involved in the agreement.
    • Basic contract parameters: Such as start and end dates, amounts, payment terms
    • Contract Expiration Reminders
    • Additional Contract-Specific Attributes: Such as contract type, scope, and detailed implementation guidelines.

    The contract document scan is placed in the form field, while related documents are organized in an additional table with attributes specifying their type (e.g., addendum, general terms of service, National Court Register extracts).

    This solution has significantly improved the efficiency of the legal department. All contracts and their attachments are now centralized in one system, enabling authorized employees to easily review and verify them. Automated reminders for upcoming contract expiration help ensure that all necessary formalities are completed on time.

See How Other Companies Have Improved Their Legal Processes

Interested in learning how other companies are optimizing their legal processes? Looking for inspiration to manage your operations more efficiently? Explore our clients’ case studies!

Read Case Study
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