HR

Challenge: Improving Employee Document Workflow

An international energy company sought to eliminate paper-based document storage and was in need of a solution that would ensure data security, convenient access, and compliance with regulations for employee document processing.

The Solution Before System Implementation

The company previously managed documentation using traditional methods—printouts, folders, and binders. However, this solution proved inefficient and slowed down the HR department operations. To address these challenges, the company decided to implement an electronic platform for managing employee files.

Scope and Benefits of Implementation

The implementation of AMODIT significantly enhanced the efficiency of the HR department’s daily operations, particularly in managing employee documentation. The client’s key requirement—data security—was successfully met. AMODIT provides the ability to assign access permissions at two levels: employee view and company view.

As part of the project, we implemented the following processes:

• HR Documents Management: HR documents are scanned and immediately routed to the appropriate department for verification and processing before being stored in the electronic folder.
• Onboarding Completeness Check: Ensures that all necessary documents are in place during the new hire onboarding process.
• Archiving Terminated Employee Files: Files of former employees are transferred to a virtual archive for secure storage.
• Pay Slip Delivery: Employees receive their pay slips directly through the system.
• Disciplinary Action Management: The system handles the management of employee disciplinary actions efficiently.