DMS System – Modern Document Management for Your Company

A DMS (Document Management System) is a modern solution for managing digital documents. It enables their electronic storage, organization, workflow management, and archiving, eliminating the need for paper versions. With AMODIT, companies can not only organize their documentation but also automate processes related to document workflows, such as invoice approvals, contract management, and request handling. This significantly speeds up daily work and reduces the risk of errors.

Implementing a modern DMS system such as AMODIT brings many benefits to companies, including:

• Time savings – process automation can reduce the time required for document processing by up to 70%.
• Reduced operational costs – lower paper consumption, toner usage, and physical archiving costs.
• Increased security – the system allows controlling access to documents, tracking changes, and automatically archiving files in compliance with regulations.
• Easy document search – thanks to advanced search and file tagging, finding a specific document takes only a few seconds.
• Improved team collaboration – all employees have access to the latest versions of documents, eliminating chaos and errors associated with sending multiple versions of files via email.

Yes! AMODIT is a system that can be fully tailored to the individual needs of an organization. It allows for flexible definition of business processes, document workflows, and user permissions. This means that regardless of the industry – whether it’s finance, administration, logistics, or HR – the system can be customized to meet all requirements and streamline daily operations.

Implementing a DMS may seem like a significant challenge, but with AMODIT’s intuitive approach, the process runs smoothly. Our team supports clients at every stage – from requirements analysis, through data migration, to employee training. Many of AMODIT’s features can be implemented without complex integrations, which speeds up the entire process and minimizes the time needed to fully launch the system.

Yes, modern DMS systems, including AMODIT, are designed to be easily integrated with other tools used in the company, such as:

• ERP systems – such as SAP, Microsoft Dynamics, Comarch ERP, ensuring that accounting documents are automatically linked to financial processes.
• CRM systems – enabling the management of customer and project documentation in one place.
• HR systems – for storing employee records and automating the workflow of personnel requests.
• Workflow and automation systems – AMODIT supports the creation of custom processes that streamline the operational activities of the company.

In a DMS system, almost all types of documents can be stored, including:

• Invoices and accounting documents
• Contracts and amendments
• Employee requests
• Personnel files and HR documents
• Technical documentation
• Business reports and analyses

The AMODIT system not only allows for document storage but also offers features like versioning, automatic approval, and integration with workflow processes.

Document security is a key aspect of any DMS system. AMODIT provides:

• Data encryption – protecting documents from unauthorized access.
• Advanced access control – the ability to assign permissions at the user, group, and document levels.
• Change tracking – every operation on a document is recorded, allowing you to check who edited a file and when.
• GDPR and regulatory compliance – ensuring full compliance with regulations regarding personal data protection and document archiving.

Yes, AMODIT has been designed with flexible document access in mind. This allows employees to use the system both in the office and while working from home, with access to all necessary files and features through a web browser. It’s an excellent solution for organizations implementing a hybrid work model.

The costs of implementation depend on various factors, such as the number of users, the features required, and the level of integration with other systems. AMODIT offers flexible pricing models, tailored to both small businesses and large enterprises. Our team of advisors will help select the best solution based on your organization’s needs.

To see how the AMODIT system works, you can take advantage of the demo version. We offer a free trial and a functional demonstration that can help your company streamline document management. Contact us to schedule a demo and see how AMODIT can optimize daily operations in your organization.