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Administrative area

Did you know that automating processes can streamline administrative work in your company? This way, you’ll organize data effectively, and access to needed information will be convenient and fast. Eliminate delays, errors, and lost documents. This and much more is what you’ll gain with AMODIT.

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What are some examples of
ADMINISTRATIVE PROCESSES THAT YOU CAN IMPROVE?

Handling incoming and outgoing correspondence

e-Sender

Reimbursement of travel expenses

Board applications

Conference room bookings

Fleet management

Document archive

Power of attorney register

Any other

Functionalities

  • Paths of correspondence flow
  • Quick document registration
  • Monitoring of the process
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  • Each correspondence, both incoming and outgoing, can pass through the hands of various individuals within the organization. The system allows for seamless and rapid transfer of mail between employees. Additionally, you can implement different paths for different types of deliveries.

  • Simply scan a document or email it, and it will be automatically registered in the correspondence log. You no longer need to maintain a document registry in Excel or save scans on your computer. You’ll gain a centralized correspondence registry with quick document previews and convenient access for authorized personnel.

  • Gain complete and up-to-date information on the progress of every process. Easily check who is holding up a document at which stage and how many are awaiting approval. In the system, all processes become transparent, and easy access enables monitoring and promptly identifying delays.

  • Convenient organization of scanned contracts.

  • Capability for multi-attribute information retrieval.

  • No more lost or destroyed documents.

  • Efficient management of access to the contract repository for employees.

  • Locating information within the documentation in just a few seconds.

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Benefits

  • Orderliness in documentation
  • Compliance with regulations
  • Data security
  • Easy access management
  • Time savings

Functionalities

Benefits

  • Paths of correspondence flow

    Each correspondence, both incoming and outgoing, can pass through the hands of various individuals within the organization. The system allows for seamless and rapid transfer of mail between employees. Additionally, you can implement different paths for different types of deliveries.

  • Quick document registration

    Simply scan a document or email it, and it will be automatically registered in the correspondence log. You no longer need to maintain a document registry in Excel or save scans on your computer. You’ll gain a centralized correspondence registry with quick document previews and convenient access for authorized personnel.

  • Monitoring of the process

    Gain complete and up-to-date information on the progress of every process. Easily check who is holding up a document at which stage and how many are awaiting approval. In the system, all processes become transparent, and easy access enables monitoring and promptly identifying delays.

  • Orderliness in documentation

    Convenient organization of scanned contracts.

  • Compliance with regulations

    Capability for multi-attribute information retrieval.

  • Data security

    No more lost or destroyed documents.

  • Easy access management

    Efficient management of access to the contract repository for employees.

  • Time savings

    Locating information within the documentation in just a few seconds.

Administrative area

  • Success story from the administrative area

    Challenge: managing digital versions of paper documents

    A company using AMODIT was seeking further enhancements, this time in the administrative area. Their primary need was to optimize the management and storage of scanned (digital) versions of contracts with contractors and suppliers. The client wanted to conveniently grant selected employees access to the contract repository.

    The solution before system implementation

    Up until now, the company practiced document archiving in both paper form and scanned copies stored in the cloud. This solution was only partially effective—it was time-consuming and imposed several limitations on employees.

    Scope and benefits of implementation

    In response to these needs, the client implemented processes in the AMODIT system. This has streamlined daily operations in the company by providing:

    • Contract repository: This process manages digital versions of paper documents. Each contract represents a single process composed of a form with multiple attributes (such as parties involved, validity periods, confidentiality clauses, appendices) and a brief workflow. Key steps include attaching scans of the contract and accompanying documents, adding a description, verifying the accuracy of the description, and transferring them to the virtual repository.
    • Request for access permissions to the contract repository: This auxiliary process involves submitting a request to grant or revoke access permissions to contracts in the repository for specified individuals. The process includes preparing the request, two-stage approval, and granting or revoking permissions.

    Among the most significant benefits of implementing these processes, the client highlighted the convenience of using the virtual repository, easy access to information, and ensuring data security through appropriate permissions management. The operations of another area within the company have been optimized as a result, leading to greater team efficiency every day.

See how other companies have improved their administrative processes

Do you want to learn how others are optimizing their processes? Are you looking for inspiration to manage more efficiently? Check out our clients’ case studies!

Read case study

Schedule a free consultation

with one of our specialists. We will show you step-by-step how to effectively optimize administrative area in your company using AMODIT.

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    What other areas can you improve
    IN YOUR COMPANY?

    HR
    area

    Store all employee data in one place through the automation of HR processes.

    Financial
    area

    Automate financial processes and avoid errors resulting from manual task execution.

    Legal
    area

    Optimize the work of the legal department – organize contracts and amendments in one system and provide your team with convenient access to information.

    IT
    area

    Streamline the work of the IT department by easily monitoring projects at every stage.