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Legal area

Do you want to optimize the work of the legal department? Are you concerned about data security and the ability to grant access to selected individuals? Discover AMODIT – a tool that allows you to organize contracts, annexes, and powers of attorney in one system. Additionally, you will minimize the risk of document loss or damage.

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What are some examples of
LEGAL PROCESSES THAT YOU CAN IMPROVE?

Electronic document signing

Verification of powers of attorney

Contract workflow

Handling submissions to the legal department

Document register

Court documents

Budget compliance check

Any other

Functionalities

  • Electronic signature
  • Task deadlines
  • Parallel reviewing
  • Collaborative document editing
  • Temporary access
  • Quick search
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  • With AMODIT, refining and signing a contract can be shortened to just a few minutes. You can prepare the contract, conveniently share it, and obtain necessary signatures. No printing, courier services, or returns needed. You have access to all types of electronic signatures compliant with the eIDAS regulation.

  • AMODIT allows you to designate and monitor the time required for specific actions (e.g., reviewing or approving a document) or remind you of the expiration of a contract.

  • With AMODIT, you will streamline the review of contracts, which typically involves multiple parties. AMODIT enables multiple individuals to review the same document simultaneously, significantly reducing the entire process.

  • You can collaborate on document content with others thanks to the integration of AMODIT with MS Office. All individuals with access to the document, such as in MS Word, can edit it simultaneously in the browser—all changes and comments will be automatically saved.

  • A person without an AMODIT account can gain temporary, restricted access to only one case or document as needed. This ensures a smooth process and provides reliable data that can be immediately utilized in subsequent stages.

  • The contract register can contain tens of thousands of documents. How to find the right one when you don’t know its full name? In the system, all documents are indexed by content, meaning you can find any document by knowing just one word from the content.

  • Archiving contracts along with appendices or attachments in one place.

  • Data security ensured by allowing access only to selected individuals. 100% risk reduction of document loss or destruction.

  • Convenient searching and filtering of the contract register based on specific attributes.

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Benefits

  • Archiving in one place
  • Better security
  • Complete convenience

Functionalities

Benefits

  • Electronic signature

    With AMODIT, refining and signing a contract can be shortened to just a few minutes. You can prepare the contract, conveniently share it, and obtain necessary signatures. No printing, courier services, or returns needed. You have access to all types of electronic signatures compliant with the eIDAS regulation.

  • Task deadlines

    AMODIT allows you to designate and monitor the time required for specific actions (e.g., reviewing or approving a document) or remind you of the expiration of a contract.

  • Parallel reviewing

    With AMODIT, you will streamline the review of contracts, which typically involves multiple parties. AMODIT enables multiple individuals to review the same document simultaneously, significantly reducing the entire process.

  • Collaborative document editing

    You can collaborate on document content with others thanks to the integration of AMODIT with MS Office. All individuals with access to the document, such as in MS Word, can edit it simultaneously in the browser—all changes and comments will be automatically saved.

  • Temporary access

    A person without an AMODIT account can gain temporary, restricted access to only one case or document as needed. This ensures a smooth process and provides reliable data that can be immediately utilized in subsequent stages.

  • Quick search

    The contract register can contain tens of thousands of documents. How to find the right one when you don’t know its full name? In the system, all documents are indexed by content, meaning you can find any document by knowing just one word from the content.

  • Archiving in one place

    Archiving contracts along with appendices or attachments in one place.

  • Better security

    Data security ensured by allowing access only to selected individuals. 100% risk reduction of document loss or destruction.

  • Complete convenience

    Convenient searching and filtering of the contract register based on specific attributes.

Legal area

  • Success story from the legal area

    Challenge: implementation of the contract register

    Our client, an international media house, wanted to optimize the work of the legal department. The company faced the challenge of dealing with a large volume of documents (contracts with appendices or addenda in paper form and their scans, often in multiple versions).

    The solution before system implementation

    The company had documentation in paper form stored in a traditional archive. Among the weaknesses of this solution, the client mentioned the following issues:

    • frequent loss of documents, such as attachments to contracts,
    • time-consuming categorization and searching of documents,
    • concerns regarding data security and assigning permissions to individual employees,
    • maintenance costs (including paper, printing, space).

    Additionally, there were cases where a specific contract expired and, due to oversight, was not renewed on time.

    Scope and benefits of implementation

    In response to the client’s needs, we implemented a contract registry based on the AMODIT system. This process involves different types of fields entered in the form that represent attributes of contracts and related documents. The data includes:

    • Contract parties (with the option of multiple entities)
    • Basic contract parameters such as start and end dates, amounts, payment terms
    • Contract expiration reminders
    • Additional attributes specific to the contract, such as type and scope of the contract, detailed implementation guidelines.

    The contract document scan is placed in the form field. Meanwhile, related documents are stored in an additional table along with an attribute specifying their type (e.g., annex, general terms of service, excerpt from the National Court Register).

    This solution enables the legal department to work more efficiently. All contracts with attachments are stored in one system, allowing authorized employees to easily review and verify them. Reminders about upcoming contract expiration dates facilitate timely completion of formalities.

See how other companies have improved their legal processes

Do you want to learn how others are optimizing their processes? Are you looking for inspiration to manage more efficiently? Check out our clients’ case studies!

Read case study

Schedule a free consultation

with one of our specialists. We will show you step-by-step how to effectively optimize legal area in your company using AMODIT.

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