Correspondence workflow
Are you looking for a single solution to optimize various processes in your company? Do you want to increase team efficiency, save time, and automate daily tasks? Discover AMODIT – a system that makes handling correspondence quick and easy. This is just one of the options this tool offers.
Who is the correspondence workflow system for?
Fast and convenient handling of the correspondence process with the AMODIT system is a universal solution – essential for any company that receives and sends messages daily.
Why a correspondence workflow system?
The correspondence workflow should be efficient to ensure timely fulfillment of related obligations. The AMODIT system supports the work of the administration department in this regard. That’s not all. Activities related to handling correspondence can be integrated with other processes in AMODIT, such as contract or invoice workflows.
Benefits for your company from implementing the correspondence workflow tool
By implementing the correspondence workflow process from AMODIT, you will gain, among other things:
Order in correspondence
incoming and outgoing
Convenience in searching for information
about each document or shipment
Timely
fulfillment of obligations
Ability to define rules
specific to particular types of documents
Option to integrate with courier company portals
ensuring workflow continuity within one system
Control
over the progress of each process
Even more benefits from the correspondence management system in your company
Quick document registration
Simply scan the document or send it by email, and it will be automatically registered in the correspondence log. You no longer need to maintain it in Excel or save scans on your computer. In AMODIT, you can create a central correspondence register with quick document preview, accessible to authorized individuals.
Simple and dynamic process handling
Each document goes through several stages. The first is registering the correspondence and assigning the letter. The next step is task completion, which involves responding and its approval, sending the letter, logging it into the register, or archiving.
Incoming correspondence
The workflow of incoming correspondence allows for organized registration and internal distribution within the organization. Each parcel will be registered in the system and forwarded accordingly. Authorized personnel can quickly locate any parcel and check its status.
Outgoing correspondence
The workflow of outgoing correspondence supports the organization in its creation, approval, and dispatch. It allows printing labels for envelopes in various formats, registering correspondence directly in the Polish Post’s eNadawca system, and other courier company systems.
Correspondence workflow paths
Both incoming and outgoing correspondence can pass through various hands within the organization. AMODIT enables smooth and quick transfer of correspondence between individuals or the implementation of separate rules for different types of documents.
Process monitoring
With AMODIT, management has full and current information on the progress of each process. They know who and at what stage is holding the document or how many documents are awaiting approval. In the system, all processes become transparent, and access to data is unrestricted.
Automatic numbering and easy searching
AMODIT can automatically assign a unique number to each registered incoming and outgoing correspondence according to the pattern used in the company. This ensures continuity and transparency of numbering and makes it easier to find letters, documents, or parcels in the system.
Flexible solution tailored to your needs
The program learns the user’s actions and algorithms to replicate, duplicate, and apply them in practice. In AMODIT, you can define additional business rules that will automate document workflows typical for your company based on form fields.
See how others did it
Want to learn how others are optimizing their processes? Looking for inspiration for more efficient management? Check out our Clients’ case studies!
Schedule a free consultation
with one of our specialists. We will demonstrate step by step how to effectively optimize the correspondence workflow in your company using AMODIT.
What areas can you improve
IN YOUR COMPANY?
Administrative
area
Minimize delays, errors, or document losses through the automation of administrative processes.
HR
area
Store all employee data in one place through the automation of HR processes.
Financial
area
Automate financial processes and avoid errors resulting from manual task execution.
Legal
area
Optimize the work of the legal department – organize contracts and amendments in one system and provide your team with convenient access to information.
IT
area
Streamline the work of the IT department by easily monitoring projects at every stage.