Electronic correspondence workflow

The Amodit system helps to ensure that the correspondence process is smooth, dynamic and well organized.
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Electronic correspondence workflow

Each organization, regardless of its size, has official correspondence – both internal and external. Its circulation should be efficient and fast if we want to carry out tasks effectively. The Amodit system ensures that the correspondence workflow is dynamic and well organized.

Quick documents registration 

Just scan the document or send it by e-mail and it will be automatically registered in correspondence journal. You no longer need to keep it on your system or computer. From now on, you have an easily accessible central correspondence register with a quick preview of documents.

Incoming correspondence

The electronic workflow of incoming correspondence will help to organize its registration and internal distribution in the organization. Each document will be automatically registered in the system. You can quickly find any correspondence or check the status.

Outgoing correspondence

The outgoing correspondence workflow supports the organization in terms of creation, acceptance, and shipping. It also allows you to print labels for envelopes in various formats.

Correspondence flow paths

Each correspondence, both incoming and outgoing, can be distributed to different people within your organization. AMODIT allows you to transfer correspondence freely and quickly between individuals or introduce forwarding rules, for example, different types of correspondence.

Process monitoring

Management will have the complete and up to date information concerning each process, informing them of who carried out which task, at what stage; for example, saved documents, how many documents are waiting for approval. In the system, all processes are transparent and easily available.

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Automatic numbering

AMODIT can automatically assign any registered incoming and outgoing correspondence with a unique number, according to the model used within your organization. This will allow for continuity, uniqueness, and transparency, as well as facilitating the search for correspondence or shipments within the system.

Correspondence workflow

Implementing the AMODIT system is easy; it does not impose any possible future losses or complicated employee training and preparation. The correspondence process itself is extremely simple.

The workflow of correspondence in the AMODIT system takes place in several stages. The first step is to register correspondence, attribute the document – one or two steps, depending on the size of the company. In the next stage, the task is carried out – a response is given, the reply is accepted, the documentation is send and finally entered in the register.  Registration of receipt confirmation and archiving. Everything is simple and efficient, and thanks to the AMODIT system, it is transparent and dynamic.

The system learns from the user’s actions and algorithms, to then repeat, duplicate and apply it in practice, which facilitates work efficiency within the company. It is possible to define additional business rules which are based on form fields automate the workflow of documents. Thanks to innovative solutions, the correspondence flow becomes fast, easy and efficient.

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