Electronic document workflow in the tourism industry
Are you wondering how to speed up processes in the travel agency you manage? How to reduce the time needed to handle the thousands of documents that pass through your company? The answer to these needs is AMODIT – an electronic document workflow system that will take over repetitive tasks and increase your team’s efficiency.
Who will benefit from electronic document workflow in the tourism industry?
This solution is suitable for any company that wants to streamline processes and automate actions. Implementing an electronic document workflow in a travel agency will make it easier for employees to perform their daily duties, ultimately providing them with more time to offer an even higher level of customer service.
Why electronic document workflow in the
tourism industry?
The foundation of a travel agency’s operations is documentation. Invoices need to be checked for order compliance, described, and recorded. Handling correspondence and, most importantly, managing contracts involves passing documents from hand to hand or between email inboxes. Time loss, difficult access to information, and errors – this is how our clients describe their company’s functioning in this area before implementing AMODIT.
BENEFITS for your company from electronic document workflow in the tourism industry
After implementing AMODIT in your company, you will be able to, among other things:
Automate repetitive and time-consuming tasks
such as sending notifications about document status changes, generating reports, storing and archiving documents, and creating reports
React faster to changes
and execute daily tasks more efficiently thanks to simplified access to documentation
Quickly search for
and compare documents
Have better control over document security
by storing data in one place and easily securing it against unauthorized access
Even more BENEFITS for the tourism industry
Conclude contracts electronically
From preparing the contract to signing it in AMODIT TrustCenter – this process will streamline the preparation and electronic signing of contracts.
Control the budget
Before accepting an order, the system will verify the purchasing authority of the person placing the order. Want to stay on top of things? Set financial limits for individual orders, above which consultation with a supervisor will be required. AMODIT will also check compliance with the budget and current spending levels.
Improve the invoice workflow
With AMODIT, invoices go directly to the individuals responsible for their processing and settlement.
Optimize the order processing workflow
Commitments made by employees on behalf of the company are carried out according to existing procedures and levels of authority. Additionally, authorized personnel have access to all orders, their status, and the resulting commitments in subsequent periods.
Link orders with the contract registry
Orders can be easily linked to the corresponding contract, allowing for the utilization of information from the contract registry. It’s also possible to automatically generate orders. AMODIT enables the preparation of orders for suppliers and their transmission via email or sharing within the system.
Link invoices with orders
Each transaction confirmation document can be linked to a specific order. This ensures that received cost invoices align with actual orders and budget allocations.
Manage correspondence
Incoming and outgoing correspondence will be integrated with eNadawca from Poczta Polska. After implementing AMODIT, maintaining a correspondence register will no longer be necessary.
Schedule a free consultation
with one of our specialists. We will show you step by step how to effectively optimize your company in the tourism industry using AMODIT.
What areas can you improve
IN YOUR COMPANY?
Financial
area
Automate financial processes and avoid errors resulting from manual task execution.
HR
area
Store all employee data in one place through the automation of HR processes.
Legal
area
Optimize the work of the legal department – organize contracts and amendments in one system and provide your team with convenient access to information.
Administrative
area
Minimize delays, errors, or document losses through the automation of administrative processes.
IT
area
Streamline the work of the IT department by easily monitoring projects at every stage.