Electronic order workflow
Hundreds of invoices per month are a daily reality in your company? Do employees spend time verifying them, including linking them to specific orders? Do you want to speed up this process and eliminate errors? Discover AMODIT – a tool that will give you better budget control and make your team’s work more efficient.
Why use an electronic order workflow?
What is the foundation of enterprise financial management? Ongoing cost control and maintaining them at the planned level. The budget must balance. How can this be achieved? Two key factors are quick response when deviations occur and ensuring that employees make commitments on behalf of the company according to procedures and their level of competence. An electronic order workflow streamlines both processes.
Who is the electronic order workflow for?
The electronic order workflow is a universal solution that will work in any company, regardless of the industry. Small businesses or corporations? The principle is simple: the larger the business, the more documents need to be verified. Therefore, the implementation of the order workflow will be most appreciated by large companies, which will save a lot of time thanks to AMODIT.
Benefits for your company from using electronic order workflow
Thanks to this solution, you will speed up processes and gain convenient access to current information. AMODIT will allow you to:
Link invoices with orders
and verify the consistency of both documents without manual verification (even when invoices are generated directly from the ERP system).
Automatically link
orders with contracts
Mirror the approval structure
with assigned spending limits
Place orders with suppliers
and monitor the order status
Check the budget utilization levels
for the company, any departments, or expenses
Integrate with the implemented ERP system
enabling work automation by, for example, importing the list of suppliers and products or saving the order in the system
Even more benefits with electronic order workflow
Manual and automatic order creation
Orders can be entered manually by users or generated automatically, for example, based on the budget, contract register, or other recurring events. The method of creating orders can be customized depending on the type of service or product being ordered.
Orders and the contract register
By linking an order to the relevant contract, you save time in two ways. First, the order can utilize information from the specific contract. Second, based on the contract register, you can automatically generate subsequent orders.
Convenient access to the order register
In AMODIT, you have access to all orders, including their statuses and the resulting obligations in subsequent periods.
Adhering to levels of competence
Do you want to ensure that your employees act according to established norms and authorizations? When placing an order, the system checks if the user is authorized to create a document for the specified amount. The reference will be internal procedures and the competence matrix.
Different types of approval workflows
Depending on the type of order, its amount, the supplier, or other parameters, documents follow the appropriate approval workflows. After passing through all the stages, the order can be sent to the supplier.
Quick invoice approval
After linking the invoice with the order, a formal verification takes place. If everything matches, the invoice goes directly to the accounting department. The document does not require additional signatures as the order was previously approved. If something doesn’t match, any discrepancy will be checked, and the invoice will be sent for re-approval.
Schedule a free consultation
with one of our specialists. We will show you step-by-step how to effectively optimize the order workflow in your company using AMODIT.
What areas can you improve
IN YOUR COMPANY?
Financial
area
Automate financial processes and avoid errors resulting from manual task execution.
HR
area
Store all employee data in one place through the automation of HR processes.
Legal
area
Optimize the work of the legal department – organize contracts and amendments in one system and provide your team with convenient access to information.
Administrative
area
Minimize delays, errors, or document losses through the automation of administrative processes.
IT
area
Streamline the work of the IT department by easily monitoring projects at every stage.