Client case study
Purchase invoice workflow at Sportano with approximately 15% fewer people in the process
Sportano's previous document workflow system was too inflexible and too costly for the capabilities the company actually used. AMODIT structures the routing, approval and archiving of purchase invoices and reduced the number of people involved in the process by approximately 15%. Sportano can now develop further workflows independently and adapt them to its own requirements.
Sportano is a fast-growing e-commerce company based in Zielona Góra that built a strong position in the sporting goods industry in just a few years. The Sportano.pl online store has operated for four years, offering equipment, apparel, and accessories for disciplines ranging from winter sports to fitness and outdoor activities.
From the outset, the company set out to create a multi-brand, multi-sport store where customers find everything they need, supported by expert advice and modern logistics. Zielona Góra is home to one of the most advanced e-commerce warehouses, equipped with innovative technology for fast and accurate order fulfillment.
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Challenges with an invoice workflow system that no longer fit
Before implementing AMODIT, Sportano faced three limitations in its previous document workflow system:
An overly complex, inflexible system
The previous solution included many features that employees did not use in daily work. Its complexity hindered work instead of simplifying it, while every process change or adjustment required additional time and expense.
High maintenance and development costs
The cost of the previous system was disproportionate to the capabilities Sportano used. The company needed a platform aligned with its scale and capable of supporting flexible, cost-effective process development.
Limited room for expansion
Fast-moving e-commerce operations required a platform that could adapt readily to new business needs. Other systems did not support new internal workflows such as fixed-asset registration, leave requests, and contract workflow on one consistent platform.
Other solutions were available, but some supported only selected processes, such as invoice workflow. We needed something broader—a platform that would let us add workflows such as fixed-asset registration, leave requests, and contracts in the future. AMODIT gave us that flexibility.
AMODIT implementation scope
The first stage at Sportano introduced purchase invoice workflow. The process covers the structured, accessible routing, approval, and archiving of purchase invoices. In subsequent stages, Sportano plans to use the platform for:
Fixed-asset registration and assignment to users
Leave request processing
Contract and administrative document workflows
The quality of cooperation with the Astrafox team, responsible for AMODIT implementation and development, contributed to the successful rollout at Sportano. The relationship is built on partnership, open communication, and responsive technical support.
Sportano particularly values the professionalism of Astrafox specialists, their fast response to business needs, and a transparent support ticket process that keeps work moving and makes daily use of the platform straightforward.
Results of the purchase invoice workflow rollout
Sportano began its AMODIT rollout with purchase invoice workflow. The new platform organized and streamlined document routing, providing greater control over approvals and full data transparency.
Sportano expects the greatest gains as it expands automation to further processes, while the first stage has already delivered measurable operational results.
More efficient team involvement
The new workflow reduced the number of people involved in document processing by approximately 15%, increasing day-to-day efficiency and saving time in invoice handling.
Flexibility and independent process development
AMODIT enables Sportano to develop and adjust processes independently, without involving external vendors or incurring additional implementation costs.
Cost efficiency and scalability
The new platform is more economical to maintain and scales with the organization. Sportano now has a flexible foundation for fixed-asset registration, leave requests, contract workflow, and further processes.
“I recommend AMODIT. Both our cooperation with Astrafox and the technology itself meet our expectations. We see strong potential for further development of the platform across our organization.”
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