Electronic Invoice Workflow in the Company
Are you looking to optimize your invoice processing and reduce delays in accounting? AMODIT can enhance your team’s efficiency and ensure timely collaboration with contractors.
Who Can Benefit from Electronic Invoice Workflow?
The electronic invoice workflow is ideal for any company, regardless of size or field of activity, but is especially advantageous for large companies that handle hundreds of documents daily. If you aim to ensure timely payments and streamline your invoicing process, AMODIT is the perfect solution for your business.
Why Adopt an Electronic Invoice Workflow?
Handling invoices has never been easier. Simply scan the document or send it via email and once the invoice is registered, the system automatically reads the data, transcribes it, and makes it available to authorized personnel. This reduces approval and cost-accounting times while ensuring that no documents are lost in the process.
Benefits of Using Electronic Invoice Workflow with AMODIT
Implementing an electronic invoice workflow offers numerous advantages for your company:
Time Savings Related to Invoice Handling
quick invoice registration, automatic data reading, duplicate checking, linking to purchase orders and/or contracts, approval by other authorized employees, integration with banking systems, substantive description and allocation
Easy Verification of Supplier Cooperation details
VAT registers, VIES, Statistics Poland
Ensuring Consistency of Data
through integration with the ERP system
Comprehensive reporting
e.g. invoice register, pending invoices, “waiting for the original” status
Additional Benefits of Electronic Invoice Workflow with AMODIT
Instant Document Registration
In AMODIT, you can register invoices through multiple methods: upload a scanned file, send the invoice via email, or automatically download it from a designated inbox. The system enables the simultaneous reading of various file types, including those with attachments, making the process quick and convenient.
Automatic Data Reading
Once an invoice is submitted, AMODIT automatically extracts and enters the document’s content into the appropriate fields. This streamlines the process, making the document immediately ready for substantive review by the relevant personnel. The system ensures efficiency, speed, and transparency.
Approval Workflows
No more manual invoice descriptions, passing them from desk to desk, and delays in accounting. AMODIT automatically routes invoices to the appropriate approvers. The invoice scan preview allows them to quickly describe and approve it. Even if decision-makers are out of the office, they can access and review invoices from any internet-enabled device.
Integration with ERP Systems
AMODIT supports bidirectional data exchange with ERP systems. Import information about the list of contractors, accounts, projects, and other data necessary for accurately describing invoice costs. You can export data for the proper accounting of documents.
External Database Verification
As part of the invoice workflow process, you can verify contractor details against the Ministry of Finance databases and confirm VAT payer status. Features include creating payment batches, managing split payments, and retrieving exchange rates.
Process Flow Monitoring
Stay informed about the progress of each process within your company. AMODIT offers real-time updates on document status, including who is holding a document and its current stage, or how many documents are awaiting approval. This transparency ensures easy access to process information.
See How Others Have Done It
Want to see how others are optimizing their processes? Discover inspiring case studies from our clients!
Schedule a free consultation
Contact one of our specialists for a free consultation. We’ll guide you through optimizing your company’s invoice workflow with AMODIT.
What areas can you improve
IN YOUR COMPANY?
Financial
area
Automate financial processes and avoid errors resulting from manual task execution.
HR
area
Store all employee data in one place through the automation of HR processes.
Legal
area
Optimize the work of the legal department – organize contracts and amendments in one system and provide your team with convenient access to information.
Administrative
area
Minimize delays, errors, or document losses through the automation of administrative processes.
IT
area
Streamline the work of the IT department by easily monitoring projects at every stage.