eFile
eFile is a modern solution designed for managing employee documentation in electronic form. The employee eFile offers a wide range of functionalities that facilitate the storage, organization, and access to employee documents while ensuring full compliance with applicable legal regulations.
Why implement eFile?
- Cost reduction: Eliminates the need for printing and storing paper documentation, leading to significant savings.
- Security: Electronic document storage protects documents from destruction, loss, and unauthorized access.
- Compliance with regulations: The system complies with the Regulation of the Minister of Family, Labor, and Social Policy of December 10, 2018, ensuring the legal storage of documentation.
- Convenience and accessibility: Documents are easily accessible to both employers and employees, simplifying personal data management.
eFile functionalities
- Flexible structure: Consists of an employee file and sections A-E, which can be expanded with additional modules.
- Integration with external systems: Can be integrated with HR systems like SAP HR, TETA, or Active Directory, allowing automatic data import.
- OCR with AI: Automatically adds documents through OCR reading, eliminating the need for manual data entry.
- E-Signature: Supports electronic signatures, facilitating document approval.
- Reporting module: Enables data visualization and analysis using drag-and-drop methods, without requiring technical knowledge.
Document handling process
- Introduction: Documents are scanned and entered into the system.
- Signing: Documents can be electronically signed.
- Indexing: Documents are assigned to the appropriate employees and categories.
- Verification: Documents are checked by the HR department.
- Archiving: Final filing of documents into the employee’s electronic file.
Benefits for the Company
- Orderly Documentation: Easy access to all documents in one place.
- Work Efficiency: Time savings through process automation.
- Transparency: Easy document review and organization.
Advantages of eFile AMODIT
- Integrations: Can connect with various HR systems.
- Flexibility: Documents can have further workflows within the company if needed.
- Collaboration: Employees can independently update data through online forms.
Summary
eFile AMODIT is an advanced tool for managing employee documentation, offering numerous organizational, cost, and legal benefits. It allows companies to manage personal data efficiently while ensuring security and compliance with regulations.