Are you managing a large workforce and seeking an effective solution to organize employee documentation? Do you want easy access to crucial employee data? The AMODIT e-File system offers a streamlined way to handle employee records electronically. Discover the convenience this tool provides.
The AMODIT e-File is designed for companies that need to store employee documentation in a secure electronic archive. This solution complies with the Regulation of the Minister of Family, Labor, and Social Policy of December 10, 2018. e-File is ideal for businesses managing documentation for hundreds or thousands of employees, Shared Services Centers, Corporate Service Centers managing documentation for capital groups, multi-branch enterprises, accounting offices, small to medium-sized businesses.
Organizing employee documentation is not the only benefit you gain by implementing AMODIT e-File in your company. The key benefits include:
Eliminate expenses related to large volumes of paper, office supplies, and physical storage space.
Employees can access their documents anytime, and additional HR information can be made available through an employee portal.
Ensure that your documentation adheres to current legal regulations.
Physical Security – electronically stored documents are protected from damage or loss, unlike traditional paper archives. Data Protection – you benefit from robust security measures to safeguard against unauthorized access.
Newly added documents automatically appear in the appropriate section of the employee’s e-File without the need for manual reorganization and renumbering. This streamlines both the input and organization processes, providing easy access at any time.
The e-File is composed of two main sections: the employee record and documents in sections A–E. It can be expanded with additional features, such as an employee portal that consolidates all personal and HR data in one place.
Employee records include essential details like: name, surname, PESEL number, date of birth, date of employment, and current position. These details can be integrated from external systems, such as SAP HR, TETA, or Active Directory.
Documents undergo a comprehensive process before being filed in the employee’s e-File: document entry (scanning), potential signature (with the option to approve multiple documents with an electronic signature), scan quality assessment, indexing (assigning to a particular employee, section of the file, filling in other indexing fields such as date, category, values chosen from a dictionary), verification by an HR department staff member, and finally, filing the document in the e-File.
Documents create a searchable registry, enabling quick access to employee records based on criteria such as position in the organizational structure, first name, last name, or any other values entered into the system.
The AMODIT e-File can integrate with any HR systems and other platforms.
The document workflow extends beyond filing into the e-File. You can customize the document’s journey within your company, ensuring it follows any required path.
Simplify information collection from employees or job candidates by providing access to online forms. This reduces the workload for HR staff and streamlines the data collection process.
Automatically add documents to the e-File using OCR (Optical Character Recognition) with AI. This feature eliminates the need for manual data entry.
Easily sign documents with electronic signature. Whether it’s contracts, gym membership applications or other forms, the e-Signature feature simplifies the signing process.
Visualize and analyze your data effortlessly using our AI-powered reporting module. With drag-and-drop functionality, you can generate insights without needing technical expertise.
Depending on the needs and budget of your company, choose a solution that meets all your expectations. The AMODIT electronic employee file is available in two versions: standard and a tailored e-File. What sets them apart?
Available starting at 4800 PLN per year!
The Tailored e-File includes all the features of the Standard e-File, along with additional functionalities designed to enhance the daily operations of your HR department.
In addition to the core functionalities of managing e-Files and employee documentation, the AMODIT system enables the implementation of additional processes that support comprehensive HR digitalization and automation.
Interested in how other organizations are optimizing their processes? Explore case studies from our clients for inspiration and best practices.
with one of our specialists to discover how to effectively implement e-File using AMODIT in your company. We’ll guide you through the process step by step.
Optimise Key Areas
IN YOUR COMPANY
Human Resources
Store all employee data in one place and simplify HR tasks through automation.
Finance
Automate financial workflows and reduce errors resulting from manual tasks.
Legal
Optimize the work of your legal department – organize contracts and addenda in a single system, granting your team easy access to vital information.
Administration
Reduce delays, avoid errors, and eliminate lost documents by automating administrative workflows.
IT
Enhance project monitoring and management for your IT team with an efficient, automated system.