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Employee Business Travel Assignment

Are your employees frequently traveling for business, both domestically and internationally? Looking for a solution to streamline the delegation process while ensuring compliance with procedures and legal requirements? Discover AMODIT – a tool that will streamline the business travel assignment process.

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Who Benefits the Employee Business Travel Settlement System?

AMODIT is ideal for companies with employees who frequently undertake business travel and require efficient management of their assignments. Its ability to automate various processes, facilitate electronic document circulation, and adapt to flexible workflows makes it suitable for any organization committed to enhancing work comfort and team efficiency.

Why Use the Employee Business Travel Settlement system?

From the initial assignment of a business trip and advance payments to travel settlement and ERP system posting, AMODIT streamlines every stage.The experiences of current users speak for themselves. The business travel assignment process is one of the most popular and useful processes carried out with this tool.

Benefits for Your Company from the Employee Business Travel Settlement Tool

AMODIT is a system that improves business operations across multiple levels. By using it to manage employee business travel, you gain:

A single tool

for settling domestic and international business trips

Assurance

that delegations are handled correctly and in accordance with the law

Trip settlements

according to the rules adopted in the organization (including financial limits)

Convenient access to data

related to all employees’ trips

Acceleration of the process

as a result of automation, e.g., expense control, consideration of exchange rates, or integration with the financial and accounting system

Additional Benefits from the Employee Business Travel Settlement System

Streamlined Trip Planning

The business travel process begins even before the trip itself. The employee can specify the duration of their trip via the calendar and indicate the colleague who will cover their duties during their absence. This request is sent to the supervisor, who confirms the necessity of the business trip and allows the request to proceed to the next settlement stage. Need a different setup? AMODIT’s flexibility allows it to adapt to your organization’s specific needs.

Advance Withdrawal and Settlement

A business trip involves specific costs for travel, accommodation, and meals. An employee can request an advance to cover these expenses and settle the amount after their trip is complete.

Centralized Trip Details

Upon returning, employees enter the details of their trip into the AMODIT electronic form, attach documents related to the incurred expenses and submit declarations regarding the use of allowances. AMODIT’s OCR functionality can automatically extract data from invoices attached to the case, streamlining this process.

Expenses Under Control

The system itself monitors the limits of incurred expenses, such as for hotels. If costs exceed the internally set limits in the company, AMODIT alerts supervisors for approval of higher amounts. Each expense can be described and categorized according to the read dictionary data.

Accurate Per Diem and Allowance Calculation

AMODIT ensures correct calculation of per diems and allowances according to regulations and company policies, accounting for currency exchange rates and border crossings for international travel.

Convenient Access to Settlement Information

Employees can log into the system to check the status of the reimbursement for expenses incurred during the business trip.

Automated Expense Posting

Business travel data, including the appropriate decree, can be easily transferred to the company’s ERP system. The accounting department posts business trip costs according to the internal accounting policy. This stage can occur directly in the financial accounting system or be automated by transferring data from the AMODIT system.

See How Others Have Done It

Curious about how others optimize their processes? Looking for inspiration to improve management? Explore our clients’ case studies!

Schedule a free consultation

Speak with one of our specialists to discover how AMODIT can help you optimize delegation processes in your company.

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