Correspondence Workflow

Simply scan the document or send it by email, and it will be automatically registered in the correspondence log. No more manual tracking in Excel or storing scans on your computer. With AMODIT, create a centralized correspondence register with quick document previews, accessible to authorized personnel.

Each document goes through several stages. First, the correspondence is registered and assigned. In the following step, the task is completed, which involves responding to correspondence, approval, sending, entry into the register, or archiving.

The workflow of incoming correspondence enables organized registration and internal distribution within the organization. Each correspondence will be registered in the system and forwarded accordingly. Authorized personnel can quickly locate any correspondence and check its status.

The workflow of outgoing correspondence supports the organization in its creation, approval, and dispatch. It allows printing labels for envelopes in various formats, registering correspondence directly in the eNadawca system of Poczta Polska, and other courier company systems.

Both incoming and outgoing correspondence can pass through various hands within the organization. AMODIT enables smooth and quick transfer of correspondence between individuals or the implementation of separate rules for different types of documents.

With AMODIT, management has complete and up-to-date information on the progress of each process, including who is handling the document, which stage it is at or how many documents are awaiting approval. In the system, all processes become transparent, and access to data is unrestricted.

AMODIT assigns unique numbers to each piece of correspondence based on your company’s pattern, ensuring consistent and transparent numbering. This feature simplifies the search and retrieval of documents, letters, or parcels.

The system learns user actions and algorithms to replicate, duplicate, and apply them in practice. Define additional business rules in AMODIT to automate workflows specific to your company’s needs based on form fields.