- Handling incoming and outgoing correspondence.
- Linking incoming and outgoing correspondence into thematic threads.
- Recipient register.
- Integration with eDoręczenia, eNadawca, ePolecony, FedEx, DHL, and the GUS TERYT database.
- Handling email correspondence.
- Deadline monitoring.
- Generating documents based on custom templates.
- Collaborative work on Word files in outgoing correspondence workflows.
- Predefined views for reviewing current correspondence and archives.
Correspondence Workflow
Looking for a solution to streamline various processes in your company? Want to boost team efficiency, save time, and automate daily tasks? Discover AMODIT—a powerful system that simplifies correspondence management and much more.
Who Benefits from the Correspondence workflow System?
AMODIT’s correspondence workflow is designed for any company that handles daily communications. This fast, convenient system is essential for managing both incoming and outgoing correspondence efficiently.
Why Choose a Correspondence Workflow System?
Efficient correspondence management is crucial for meeting deadlines and fulfilling obligations. AMODIT enhances the efficiency of your administrative tasks and integrates seamlessly with other processes, such as contract and invoice workflows.
Benefits of Implementing the Correspondence Workflow Tool
By implementing AMODIT’s correspondence workflow, your company will gain:
Organized correspondence
incoming and outgoing
Easy information retrieval
regarding each document or shipment
Timely
fulfillment of obligations
Ability to define rules
specific to particular types of documents
Option to integrate with courier company portals
ensuring workflow continuity within one system
Control
over the progress of each process
Additional benefits of the Correspondence Management System
Quick Document Registration
Simply scan the document or send it by email, and it will be automatically registered in the correspondence log. No more manual tracking in Excel or storing scans on your computer. With AMODIT, create a centralized correspondence register with quick document previews, accessible to authorized personnel.
Simple and Dynamic Process Handling
Each document goes through several stages. First, the correspondence is registered and assigned. In the following step, the task is completed, which involves responding to correspondence, approval, sending, entry into the register, or archiving.
Incoming Correspondence
The workflow of incoming correspondence enables organized registration and internal distribution within the organization. Each correspondence will be registered in the system and forwarded accordingly. Authorized personnel can quickly locate any correspondence and check its status.
Outgoing Correspondence
The workflow of outgoing correspondence supports the organization in its creation, approval, and dispatch. It allows printing labels for envelopes in various formats, registering correspondence directly in the eNadawca system of Poczta Polska, and other courier company systems.
Correspondence Workflow Paths
Both incoming and outgoing correspondence can pass through various hands within the organization. AMODIT enables smooth and quick transfer of correspondence between individuals or the implementation of separate rules for different types of documents.
Process Monitoring
With AMODIT, management has complete and up-to-date information on the progress of each process, including who is handling the document, which stage it is at or how many documents are awaiting approval. In the system, all processes become transparent, and access to data is unrestricted.
Automatic Numbering and Easy Searching
AMODIT assigns unique numbers to each piece of correspondence based on your company’s pattern, ensuring consistent and transparent numbering. This feature simplifies the search and retrieval of documents, letters, or parcels.
Flexible Solution Tailored to Your Needs
The system learns user actions and algorithms to replicate, duplicate, and apply them in practice. Define additional business rules in AMODIT to automate workflows specific to your company’s needs based on form fields.
Choose a correspondence workflow tailored to the needs of your organization!
Depending on your company’s needs and budget, choose a solution that meets all your expectations. The AMODIT electronic correspondence workflow is available in two versions: standard and customized. Here’s how they differ:
Choose THE BEST SOLUTION for your company
Standard Solution
Customized Solution
A tailor-made correspondence workflow includes all the features of the standard version and can also offer additional functionalities to streamline your department’s daily operations.
- Integration with other courier companies.
- Repository – ability to catalog correspondence within a department and an individual folder structure.
- Automatic distribution of correspondence based on any matrix.
- Support for multiple companies.
- Customization of the process to individual needs.
- Lending – process of issuing original correspondence on request with return control.
- Ability to use OCR (configuration).
See How Others Did It
Interested in how other companies optimize their processes? Looking for inspiration for more efficient management? Check out our clients’ case studies!
Schedule a free consultation
Contact one of our specialists to see how AMODIT can transform your correspondence workflow. We’ll guide you step-by-step to optimize your processes effectively.
Optimise Key Areas
IN YOUR COMPANY
Administration
Reduce delays, avoid errors, and eliminate lost documents by automating administrative workflows.
Human Resources
Store all employee data in one place and simplify HR tasks through automation.
Finance
Automate financial workflows and reduce errors resulting from manual tasks.
Legal
Optimize the work of your legal department – organize contracts and addenda in a single system, granting your team easy access to vital information.
IT
Enhance project monitoring and management for your IT team with an efficient, automated system.