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Whistleblower Protection

Is your organization ready for the implementation of the Whistleblower Protection Act? Ensure your company is compliant with a tailored solution that meets all mandatory requirements. Protect whistleblowers and establish transparent procedures within your organization. Don’t delay – invest in safety and integrity today!

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What is the Whistleblower Protection Act?

The Whistleblower Protection Act is designed to safeguard individuals who report workplace irregularities. Its primary aim is to create a secure environment for whistleblowers who expose legal violations or unethical practices within their organizations. The act mandates employers to establish clear reporting procedures and provides protections against potential retaliation. By promoting transparency and accountability, the act fosters a culture of legality and ethics while ensuring those who expose wrongdoing are protected.

How does Whistleblower Protection Work?

How to Report Irregularities with AMODIT? The most accessible option is an intuitive web form available on the platform. Your organization will receive a unique link to share internally, allowing direct access to the reporting form.

In addition to online reporting, whistleblowers can also use a dedicated hotline to report concerns by speaking with an external consultant.

Legal Basis for Whistleblower Protection

Our solution aligns with the requirements of EU DIRECTIVE 2019/1937 on Whistleblower Protection. The AMODIT Whistleblower Protection Programme enables employees to safely and easily report irregularities, while also equipping organizations to respond effectively to reports of legal violations.

How Whistleblower Protection Works in AMODIT

AMODIT supports whistleblower protection through three user-friendly channels: an online form, phone contact, and email. This multi-channel approach ensures accessibility for all users. Reports are automatically assigned to the appropriate personnel within the AMODIT system, ensuring that each case is handled promptly and according to established protocols. The process is fully transparent, enabling thorough analysis and swift resolution of issues. Beyond just collecting reports, AMODIT enhances the efficiency of case management within your organization.

Why Choose Whistleblower Protection from AMODIT?

What Will Your Company Gain by Implementing Whistleblower Protection with AMODIT?

Quick Implementation

Fast system deployment with minimal disruption to your operations.

Full compliance with Regulations

A platform fully aligned with current legal requirements, ensuring the highest standards of data security.

Ready-to-use Reporting Portal

An intuitive portal for whistleblowers to submit reports, either openly or anonymously.

Simple Annual Payment

A straightforward annual fee, regardless of the number of whistleblowers, available to employees, B2B contractors, suppliers, and others.

Employer-Side Report Management

A pre-configured process for handling reports, with the flexibility to expand and purchase additional licenses for managers.

Advanced Reporting and Integration

Comprehensive options for creating reports, setting rules, and integrating with other systems.

Phone Reporting

The ability to receive reports via phone, available as an optional add-on.

Legal Document Templates

An optional package of legal document templates to support operational compliance, available for an additional fee.

Whistleblower Protection Process in AMODIT: Employer’s Perspective

1. Register your Company in our System

2. Receive your Reporting Link

Get a unique link to share with your employees and collaborators, allowing them to submit reports. This link can also be included in the whistleblower policy.

3. Phone Reporting

Enable phone reporting as an additional option.

4. Dedicated Management Panel

The designated person responsible for handling reports will receive a dedicated panel for managing submissions and generating reports.

5. Notifications

Receive email notifications whenever a new report is submitted, which can then be managed through the dedicated panel.

6. Communicate with the Whistleblower

The panel allows secure communication with the whistleblower, including the ability to ask questions, even if the whistleblower chooses to remain anonymous.

7. Process Customization

Tailor the report handling process to meet your company’s specific requirements and needs.

Whistleblower Protection

Whistleblower Protection Process in AMODIT: Employee's Perspective

1. Fill out the Form

Access the form through the link provided by your employer and complete the required fields.

2. Choose Your Reporting Option

Decide whether to disclose your contact details and if you consent to sharing them with your employer.

  • Disclosing your details guarantees legal protection under applicable law.
  • If you choose to leave your details but prefer not to share them with the employer, we will mediate the communication between you and the employer.

3. Notifications

If you provide your contact details, you’ll receive updates on the progress of your report.

4. Anonymous Tracking

If you choose to remain anonymous, you’ll receive a link to track the progress of your report without revealing your identity.

Whistleblower Protection

AMODIT Whistleblower Protection Functionalities

  • Reporting Form
  • Contact Form
  • Attachments to the Report
  • Case Notifications
  • Data security
  • Customization
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  • Choose the type of report: anonymous, confidential, or open.

  • Two-way, anonymous dialogue with the whistleblower, with the ability to provide feedback.

  • Attach relevant documents to the report.

  • Receive automatic notifications on the report’s status.

  • Guaranteed data encryption, ensuring security and confidentiality.

  • Tailor the workflow for handling reports within the organization, including the application of individual process automations.

  • Automatically assign reports to the appropriate users or teams for review.

  • Monitor the progress of the report in real-time through all stages.

  • Forward reports between users or teams to gather feedback or additional information.

  • Assign priorities and deadlines to ensure a prompt response to urgent cases.

  • Generate reports and statistics to analyze trends and review process efficiency.

  • Maintain a full history of actions taken on each report, supporting audits and compliance with legal and internal procedures.

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  • Process automation
  • Status tracking
  • Forwarding Reports
  • Priorities and deadlines
  • Reports and Statistics
  • Complete Report History

  • Reporting Form

    Choose the type of report: anonymous, confidential, or open.

  • Contact Form

    Two-way, anonymous dialogue with the whistleblower, with the ability to provide feedback.

  • Attachments to the Report

    Attach relevant documents to the report.

  • Case Notifications

    Receive automatic notifications on the report’s status.

  • Data security

    Guaranteed data encryption, ensuring security and confidentiality.

  • Customization

    Tailor the workflow for handling reports within the organization, including the application of individual process automations.

  • Process automation

    Automatically assign reports to the appropriate users or teams for review.

  • Status tracking

    Monitor the progress of the report in real-time through all stages.

  • Forwarding Reports

    Forward reports between users or teams to gather feedback or additional information.

  • Priorities and deadlines

    Assign priorities and deadlines to ensure a prompt response to urgent cases.

  • Reports and Statistics

    Generate reports and statistics to analyze trends and review process efficiency.

  • Complete Report History

    Maintain a full history of actions taken on each report, supporting audits and compliance with legal and internal procedures.

Pricing

  • Version LITE
  • Version STANDARD
  • Extensions for the STANDARD version
  • ADDITIONAL services

Version LITE

  • Application Form: You will receive a link directing the whistleblower directly to your company’s web form.
  • Simplicity and Savings: Minimalistic design without personalization for maximum cost efficiency.
  • Standard Reporting Process: No customization options.
  • Reporting: A ready-made report with a list of all submissions.
  • No Access to Other AMODIT functionalities.
  • Costs:
    – No one-time fees.
    – First year at 50% discount: 750 PLN.
    – Then 1500 PLN thereafter.
    –  Payment in advance.
Net prices quoted. Offer valid until 31.12.2024.

Version STANDARD

Is the LITE version too limited? Explore the enhanced features of the STANDARD version!

  • Application Form: You will receive a link directing the whistleblower directly to your company’s form. You can also embed the application form on your website using IFrame technology.
  • Personalized Application Form: Customize the form with your company’s logo and color scheme.
  • Customizable Reporting Process: You will receive a standard process for handling reports, with the flexibility to tailor it to your specific needs.
  • Advanced Reporting: Generate comprehensive reports with access to a reporting module, enabling you to create custom reports.
  • Full AMODIT Platform Access: Unlock the complete range of features offered by the AMODIT platform.
  • Dedicated Database: Benefit from a dedicated database for your company, available in the cloud or on your servers. Existing AMODIT users can integrate whistleblower reports within their current system.
  • Costs:
    – One-time activation fee of 500 PLN. This includes registering your company in the reporting portal and its personalization.
    * The activation fee does not include customization of the standard reporting process and permission management. Customers can make changes themselves or use our system customization services, which are priced individually after gathering requirements.
    – First year at 50% discount: 3000 PLN.
    – Then 6000 PLN thereafter.
    –  Payment in advance.
Net prices quoted. Offer valid until 31.12.2024.

Extensions for the STANDARD version

Need more than what the STANDARD version offers? Expand the capabilities of the STANDARD version with additional features:

  • Custom Reporting Process: Have AMODIT consultants tailor the reporting process to your specific needs — individually priced.
  • Data Analysis: Receive consultations and customized reports based on your submissions — individually priced.
  • Data Encryption: Enhance security by storing your data in encrypted form — 20% of the license value.
  • Language Support: Add additional language versions beyond Polish and English — 5,000 PLN per additional language.

Need more? Contact us to discuss your needs and create a tailored solution for your business.

Net prices quoted. Offer valid until 31.12.2024.

ADDITIONAL Services

Legal Support

  • Document Templates: A set of ready-made legal document templates, including regulations: 1500 PLN
  • Custom Document Preparation and Legal Consultation: tailored document creation and legal advice: 4,500 PLN

Telephone and Email Support for Submissions

  • A Fixed Readiness Fee: 100 PLN per month (paid annually in advance).
  • Submission Handling: 250 PLN per submission (via phone or email), including collecting all necessary information from the client according to the established standard and entering it into the AMODIT system.
  • Information Inquiries: 100 PLN per inquiry, providing answers about the service, the reporting method, and ensuring confidentiality and anonymity.
Net prices quoted. Offer valid until 31.12.2024.

Schedule a free consultation

with one of our specialists. We’ll guide you step by step on how to effectively implement whistleblower protection in your company using AMODIT.

    The Controller of the personal data provided via the above contact form is Astrafox sp. z o.o., headquartered in Warsaw. Your personal data will be processed to respond to your inquiry. You have the right to access, correct, restrict, delete, object to the processing of your data, as well as the right to lodge a complaint with the supervisory authority. For more details on how your personal data is handled, please refer to our Privacy Policy.

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