Contract Workflow

AMODIT provides an intuitive versioning mechanism for documents. Whether it’s MS Office files edited online or PDFs and JPGs, you can upload new versions of documents as they evolve. For instance, a contract.pdf can have versions like the initial draft and the signed copy, all maintained under a single entry. This keeps your document list organized and up-to-date.

AMODIT excels in handling standard documents such as contracts, letters, and forms that require specific data fields. All you need to do is prepare a document template and indicate where the data from your process form fields should be inserted. Once prepared, the MS Word document placed in the process definition will be available in every case within that process. Users just need to fill in the data on the form, the process goes through the required approval stages, and you can print a ready contract, letter, or response. This feature is particularly beneficial for HR (contracts, task orders), health and safety (protocols, letters), and sales departments (standard contracts).

Gathering feedback on a contract can be time-consuming, especially if different responsible employees or departments provide their opinions sequentially. AMODIT allows multiple users to review a contract concurrently. Each participant can view and edit the contract, as well as provide feedback based on their area of expertise. For this purpose, a table, e.g., named “Reviewing,” is available on the form with various information according to the review method in your company. For example, these could be issues like “Financial Risk Assessment,” “Environmental Impact,” “Legal Opinion,” “Tax Opinion,” “Impact on Employment,” “Impact on Other Contracts,” “Assessment of Previous Cooperation with the Contractor,” and many others. Each of these opinions is expressed by a different department or person. The ability to work on the same form, without needing to pass it on to subsequent people, is crucial for efficiently gathering these opinions.