A Modern HR System at Gi Group Holding: How Does AMODIT Support These Changes?
Challenges of Decentralized HR Systems
Before implementing the AMODIT HR system, Gi Group Holding faced challenges related to:
A lack of standardization and consistency across systems
After multiple acquisitions, Gi Group Holding managed numerous decentralized systems, leading to a lack of consistency in HR processes. Additionally, the diverse needs of individual divisions made it challenging to standardize workflows.
Limited access and manual processes
Gi Group Holding had a system for employees (including external ones), but due to system changes, they lost this module. Additionally, many processes were conducted in paper form, which extended task completion times.
Low Automation and Operational Efficiency
The lack of automated solutions increased the risk of errors and led to lower operational efficiency. The need for automation became crucial for the organization’s further development.
Our goal was to standardize a single system for all these companies and divisions.
Storage of Employee Records
Managing employee documentation (e-file) and digitizing HR documents—all in compliance with the regulation on employee records—were top priorities for Gi Group Holding. These processes were the most critical and had the highest implementation priority within the organization. Convenient storage and management of employee documentation not only streamline HR department operations but also benefit all employees.
Why Did Gi Group Holding Choose the AMODIT System?
The decision to choose the AMODIT system was the result of a detailed analysis of the organization’s needs and an evaluation of available market solutions. This choice was driven by three key factors:
Flexibility and Accessibility
AMODIT enables the management of both internal and external employees, which is extremely important given the nature of the business.
Customization Capability
The system was tailored to the specific needs of various divisions within Gi Group Holding, taking into account the individual requirements of each department. The company had the ability to shape solutions, customizing functionalities to meet its own needs.
Co-Creation of Solutions
Gi Group Holding actively participated in the system design, involving key users from various divisions. As a result, the system was built to reflect the company’s real processes and challenges.
Each division contributed its ideas, allowing us to build a system tailored to our real needs.
Areas of AMODIT Utilization in Gi Group Holding
The implementation of the AMODIT HR system in Gi Group Holding is carried out in phases and covers various areas that are being gradually introduced. Currently, the following modules are in use and being implemented:
E-File (Employee Records)
A central repository for storing employee data, including information on contracts, salaries, medical examinations, certifications, and more.
Smart Requests
The system enables the submission and processing of various requests (e.g., for certificates, benefits, adding a family member) in an online format.
Electronic Contracts
Contract processing can be carried out in an organized manner, using templates and a change-tracking process.
E-Signatures and E-Forms
Handling contracts and documents with electronic signatures remotely, without the need for in-person meetings. This functionality enhances user convenience and shortens the time required to complete formalities.
Business Trips
Streamlining the business trip settlement process, improving administrative tasks, and standardizing operations enable faster case handling.
Leave Management
A module supporting the planning and approval of leave requests, as well as assigning substitutes during absences.
Key Benefits of Implementing the AMODIT HR System
Improved Operational Efficiency
Automation of HR processes will speed up administrative tasks and reduce the risk of errors.
Increased Employee Satisfaction
Easier access to documents, simplified procedures, and faster request processing will enhance the employee experience.
Flexibility and Scalability
The AMODIT HR system allows for easy adaptation to the evolving needs of the organization and supports the company’s growth in a dynamic business environment.
Time Savings
Reducing the need for manual document and data processing will allow HR teams to focus on more strategic tasks.
Better Data Control
The centralization of employee data will enhance transparency and improve information management.
Enhanced Data Security
The system ensures a high level of personal data protection in compliance with applicable regulations.
Results
Employee records management at Gi Group is now more organized thanks to the digitization of processes. Storing employee documentation in electronic form simplifies the daily work of HR departments. The implementation of solutions compliant with the regulation on employee documentation enhances data security and control. Digitalizing documents allows for quick access to information, while the e-file functionality supports modern HR management.
The implementation of the AMODIT HR system at Gi Group Holding is a phased process, adapted to the organization’s dynamic needs. Thanks to the involvement of project teams and the system’s flexibility, significant improvements in HR process efficiency have been achieved. AMODIT supports both daily administrative operations and strategic human resource management, adapting to an evolving business environment.
Learn More
Looking to automate your HR processes and implement digitalization in the HR department?
Schedule a free consultation
with one of our specialists. We will guide you step-by-step on how AMODIT can effectively optimize processes in your company.
Optimise Key Areas
IN YOUR COMPANY
Human Resources
Store all employee data in one place and simplify HR tasks through automation.
Finance
Automate financial workflows and reduce errors resulting from manual tasks.
Legal
Optimize the work of your legal department – organize contracts and addenda in a single system, granting your team easy access to vital information.
Administration
Reduce delays, avoid errors, and eliminate lost documents by automating administrative workflows.
IT
Enhance project monitoring and management for your IT team with an efficient, automated system.