Electronic Personnel Files and Employee Portal
May 28, 2021
Features
Features
HR
Electronic personnel files replace paper archives with controlled digital records available to authorized HR employees. When connected with an employee portal, they also support self-service, HR requests, onboarding, and offboarding.
AMODIT supports a staged move from paper personnel records to electronic files. HR teams and other authorized employees can access the records they need without relying on physical archives.
Prepare, Sign, and Archive Employee Documents
HR processes require controlled preparation, approval, signing, and retention. AMODIT can connect those stages so an employment document moves from generation through signature into the appropriate electronic personnel file.
Employee Self-Service in One Portal
Organizations can extend electronic personnel files into an employee portal connected with HR applications such as Teta or SAP HR. Employees can access their own data and documents, payslips, leave balances, and information from authorized sources.
The same portal can support leave requests, compensation and role changes, training, occupational health and safety, loans, onboarding, offboarding, performance reviews, and management by objectives.
Searchable, Controlled Archiving
Indexing and full-text search help authorized users find records quickly. Version and change histories make corrections traceable.
Controls described in the source include connection encryption, strong passwords, encryption of documents and database data, permissions, and regular backups. The exact control set should be validated for the deployment and current product version.
HR System Integrations
AMODIT's integration architecture can exchange data with HR and other business systems. An event in an HR platform can trigger document generation, while a personnel-file workflow can update data through an authorized interface.
Integrations also support reporting across the information held in the connected systems, within the user's permissions.
Connect Records With Employee Processes
Electronic personnel files create more value when they form part of a wider employee-service environment. The combination reduces repeated HR handling, supports distributed work, and gives employees clearer access to their own information and requests.