Employee Business Travel Assignment

The business travel process begins even before the trip itself. The employee can specify the duration of their trip via the calendar and indicate the colleague who will cover their duties during their absence. This request is sent to the supervisor, who confirms the necessity of the business trip and allows the request to proceed to the next settlement stage. Need a different setup? AMODIT’s flexibility allows it to adapt to your organization’s specific needs.

A business trip involves specific costs for travel, accommodation, and meals. An employee can request an advance to cover these expenses and settle the amount after their trip is complete.

Upon returning, employees enter the details of their trip into the AMODIT electronic form, attach documents related to the incurred expenses and submit declarations regarding the use of allowances. AMODIT’s OCR functionality can automatically extract data from invoices attached to the case, streamlining this process.

The system itself monitors the limits of incurred expenses, such as for hotels. If costs exceed the internally set limits in the company, AMODIT alerts supervisors for approval of higher amounts. Each expense can be described and categorized according to the read dictionary data.

AMODIT ensures correct calculation of per diems and allowances according to regulations and company policies, accounting for currency exchange rates and border crossings for international travel.

Employees can log into the system to check the status of the reimbursement for expenses incurred during the business trip.

Business travel data, including the appropriate decree, can be easily transferred to the company’s ERP system. The accounting department posts business trip costs according to the internal accounting policy. This stage can occur directly in the financial accounting system or be automated by transferring data from the AMODIT system.