Contract management

 

The AMODIT platform enables electronic

contract workflows by using artificial intelligence.
Preparing, approving, signing, as well as

archiving and setting reminders.

CREATE A FREE ACCOUNT

Contract management

 

The AMODIT platform enables electronic

contract workflows by using artificial intelligence.
Preparing, approving, signing, as well as

archiving and setting reminders.

 

CREATE A FREE ACCOUNT

Cooperatively working on documents

Many people can simultaneously work on the same document, e.g. MS Word.  Comments can be added or the text of the document can be changed. Every change is immediately visible to the other people who are concurrently editing the document.

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Document versioning

Documents can be downloaded to a personal computer, edited, and then uploaded to AMODIT as a new version. When you have a new version of a document, e.g. the scan of a signed contract, you can add it to the case in AMODIT as the next version of the previously attached document.

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Contract Templates

In many cases contracts have a standardized form with a number of places to be filled in, e.g. contractor details, amounts, warranty period and such things. These details might be the subject to a negotiation, agreement, and acceptance process. At the end of the process this information is automatically placed in the document. The result is a contract completed with the proper data.

Parallel feedback

Contract preparation requires obtaining many opinions. AMODIT allows opinions to be added by many people at the same time, which significantly reduces the time required to obtain them.

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Acceptance

A jointly developed version of a contract can go through an acceptance path in order to get final approval of its content.

Deadlines for task completion

Controlling deadlines is crucial to the efficient preparation of contracts for signature. AMODIT allows you to set and monitor deadlines, e.g. giving opinions.

Simple, safe, and convenient contract signing

AMODIT eSignatures give you and your partners the security and the certainty that a contract has been properly signed in a legally binding manner. Without printing, sending paper versions of the document back and forth, manually initialing all the pages, and sending back the signed copy.

How does AMODIT support contract workflows?

Document versioning

AMODIT provides a simple document versioning mechanism. This applies to any type of document, not just MS Office documents that can be edited online and are versioned automatically.

Document types such as PDF, JPG etc. can be added to cases in AMODIT. When there is a new version of a document, e.g. a scan of a signed contract, we can upload it as a new version of the previously attached document. In this way order is maintained in the list of documents attached to a case; e.g. by having one item on the list, contract.pdf, and “under it” the version without a signature and the current version with a signature.

MS Word files as document templates

Standard contracts, letters, replies, or forms that only need a few pieces of specific information to be completed are situations ideally suited to using AMODIT. All you have to do is prepare a
document template and indicate in it where the data from the fields of your process form should be inserted. Once prepared, the MS Word document is placed in the process definition and will be
available in every case as part of this process. All you have to do is fill in the data on the form and the process will then go through the acceptance stages you have defined, and lastly you can print
the contract, letter or reply in its final version.

This functionality is particularly useful in human resources departments (contracts, orders, work orders), OHS departments (various types of reports, letters, etc.), sales departments (simple standard contracts).

Parallel feedback

Collecting opinions about a contract can take many days, especially if we have ask for the opinions of different people or departments one after another.

AMODIT allows a contract case workflow to involve many people at the same time. Everyone can see the current status of the contract, make corrections to the content (see: Cooperatively working on documents), and can also express their opinion/position on the contract or the proposed changes. For this purpose a table can be made available on the form, for example named “Opinions” and a number of pieces of information can be placed in it according to the opinion criteria in your organization. For example, the criteria might be: “Financial risk assessment”, “Environmental impact”, “Legal opinion”, “Tax opinion”, “Impact on employment”, Impact on other contracts”, “Assessment of previous cooperation with the contractor” and many others. Each of these opinions is expressed by a different department or person. Being able to work on the same form, without having to pass it on to others, is key to gathering these opinions efficiently.

Join over 50.000 satisfied customers using the AMODIT system 

You will be convinced of the benefits of deploying AMODIT to support your organization’s processes, and to reduce long and costly development cycles.